HOA Maintenance Management

HOA maintenance management refers to the process of overseeing, organizing, and performing the various maintenance tasks required to keep the community in good condition.

The upkeep, replacement, and repair of common areas can be handled by HOA property maintenance. HOA should be responsible for maintaining common areas except for exclusive use areas with some exceptions. Homeowners are usually responsible for maintaining their own separate interest areas unless stated otherwise in the CC&Rs. The visual appeal of the community depends on the maintenance of each property and homeowners should work with the HOA to keep their homes looking well-maintained and up to community standards.

Maintenance tasks in an HOA may include the roof, sidewalks, gutters, landscaping, exterior building maintenance, HOA preventative maintenance, common area cleaning, exterior paint, pool maintenance, and repairs to community amenities. The specific tasks will vary depending on the type of community and its amenities.

Maintenance of common areas in an HOA is funded by monthly dues and assessments from unit owners. So, maintenance funding in an HOA is usually handled through maintenance fees, which are paid by HOA members.

Once members don’t pay HOA fees, they may get a notice, pay interest for late fees, and face lawsuits, fines, or foreclosure.

We use a ticket-based system for all communications and work orders. When it comes to maintenance matters, we generate and process work orders like clockwork, assigning each order to a vendor and providing all necessary information to the board members. We then follow up with the vendor until the job is completed. Throughout this process, the tickets are visible to our executive team and each board member. In the extreme event that a job is not completed on time, we can detect it by reviewing the tickets on a daily basis. We will then contact the vendor to ensure they complete the job as soon as possible, or we will take proper action.

HOA members can get involved in the maintenance and upkeep of their community by volunteering for maintenance tasks, serving on the maintenance committee, or reporting any maintenance issues to the HOA board.

The HOA board is responsible for managing maintenance tasks in the community. This includes developing a budget for maintenance expenses, hiring a property management company, setting up a schedule for maintenance tasks, and ensuring that all maintenance tasks are performed in a timely and effective manner. It can also include HOA preventative maintenance.

Effective HOA maintenance management can improve the community’s property value by keeping common areas and amenities in good condition, attracting new residents, and maintaining the overall appearance of the community. A well-maintained community is also more likely to be attractive to potential buyers and command a higher resale value.

HOA members can contact the HOA board or property management company for questions or concerns related to maintenance. They can also reach out to us for assistance with HOA bookkeeping, HOA support, and HOA refinances and resale.

Here at Diamond HOA Management, our team will do their best to meet your needs. Contact us today.